DEPARTMENT SECRETARY (CONF)

POSITION GOAL

To perform a wide variety of skilled secretarial duties involving sub-administrative responsibility and judgment to relieve the department administrator of routine office procedures in a responsible and accurate manner.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Department Secretary shall carry out the essential performance responsibilities listed below.

• Perform advanced secretarial/clerical duties.
• Perform special assignments for the Department Director/ Executive Director, Principal on Task Assignment, and/or other administrators.
• Take dictation and type correspondence, articles, reports, manuals, and other materials on general or technical subjects; draft routine acknowledgements in response to inquiries for administrators' signature
• Examine, check, and verify complex statistical and other reports for completeness and accuracy of computations; determine conformity to established requirements and personally follow up the more complicated discrepancies.
• Perform fiscal, personnel, purchasing, and bookkeeping/accounting duties.
• Analyze monthly printouts from the Budget Office.
• Maintain updated and accurate files of general correspondence, business documents and policies.
• Maintain calendar for and remind staff members and department administrator of appointments and events.
• Answer telephone, screen callers, and refer to appropriate person.
• Operate standard office equipment such as any generation of typewriter, calculator, CRT terminal, microcomputer, word processor, duplicator, etc., as well as equipment developed or advanced from future technology
• Participate in the training programs offered to enhance the individual's skills and proficiency related to the job responsibilities.
• Review current developments, literature and technical sources of information related to job responsibilities.
• Ensure adherence to good safety procedures.
• Perform other duties as assigned by the Department Director /Executive Director.
• Follow federal and state laws, as well as School Board policies.

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• Six (6) years of general office/secretarial experience including experience in using word processors and microcomputers.

• OR

• Two (2) years of general office/secretarial experience including experience in using word processors and microcomputers.
• Two (2) years of education in secretarial science or related business coursework from an accredited college or university (normally an associate's degree program).

• AND

• An excellent command of English grammar; ability to handle a variety of tasks simultaneously.
• Must have passing test scores:
  • Computer Keyboard Skills:
  • Speed -                40
  • Accuracy -            70
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Vocational or business school Secretarial Science training preferred.
• Proficiency in shorthand preferred.
• Bilingual skills preferred.

SIGNIFICANT CONTACTS-frequency, contact, purpose

PHYSICAL REQUIREMENTS

TERMS OF EMPLOYMENT

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and do a search by Job Code. The Job Code for this position is: TT-013

SKILLS

COMPETENCIES

CERTIFICATIONS

LOCATION PREFERENCES/ADDITIONAL INFOR

Salary Range: $49,041 - $69,916

Calendar: 251

Pay Grade: 9

NOTE: New Hires will be hired at the Minimum of the assigned Salary Range