PURCHASING AGENT I

POSITION GOAL

To coordinate, within assigned commodity responsibility, the professional purchasing of a variety of materials and/or services and to provide assistance in developing the appropriate procurement documents for the types of purchases required by The School Board of Broward County, Florida.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Purchasing Agent I shall carry out the essential performance responsibilities listed below:

• This position does not have supervisory responsibilities.
• Adhere to all policies, processes, procedures and protocols employed by the Procurement ; Warehousing Services Department as well as District policies, procedures and State Statutes by which the Procurement ; Warehousing Services Department operates, and adhere to all federal, state and Department of Education rules, as well as School Board policies.
• Assist in the writing, editing, recommending and coordination of creating the standard specifications and bid conditions for procurement.
• Analyze price comparisons with market conditions, trends, economy and availability of products and services, to determine the best procurement process for obtaining the best product at the lowest, most competitive cost, for the assigned commodities.
• Assist in conducting ongoing cost savings/cost avoidance processes through market trend analysis as allowed by State Law, School Board policies and Department of Educationrules and contracts, and provide guidance to the end user of potential opportunities.
• Assist in the development of bid and proposal documents for materials and services for District contracts and agreements, and assist the end user in the negotiation of contract terms and conditions.
• Assist in collaborating with committees of teachers, curriculum, planners, principals and department heads in formulating, developing and upgrading specifications and requirements, and providing assistance and guidance in evaluating bids and proposals.
• Assist other Purchasing Agents in leading multi-functional problem solving teams, as required.
• Assist in the formal Bid and Request for Proposal process for assigned commodities and services.
• Maintain accurate and detailed records of spending levels for contracts authorized by the School Board for assigned commodities.
• Ensure the proper handling and disposition of school and department requisitions to ensure the lowest possible price and cost to meet the needs of the end user.
• Solicit written, telephone and/or online pricing quotes for materials and services required by the end users.
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.

MINIMUM QUALIFICATIONS & EXPERIENCE

• An earned Associate's degree from an accredited institution.
• A minimum of three (3) years, within the last five (5) years, of satisfactory purchasing experience in a high volume governmental or private sector purchasing environment.

OR

• An earned High School Diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of six (6) years, within the last eight (8) years, of satisfactory purchasing experience in a high volume governmental or private sector purchasing environment.

AND

• Computer skills are required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Certified Purchasing Professional (CPP) or equivalent from an accredited institution.
• Certified Professional Public Buyer (CPPB) or Certified Professional Procurement Officer (CPPO), or equivalent from an accredited institution.
• SAP Knowledge in the Procurement Modules.
• Bilingual Skills.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with District administrators, planners, principals and department heads to gain information to develop bid specifications and obtain customer feedback for performance improvement; frequently works with outside vendors to negotiate contract terms.

PHYSICAL REQUIREMENTS

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: DD-086-1

LOCATION PREFERENCES/ADDITIONAL INFOR