SENIOR SPECIALIST, ACCOUNTS PAYABLE

POSITION GOAL: Under the direction of the Director of Accounting and Financial Reporting or Manager, Accounts Payable, this position is responsible for providing accounting support, processing invoices for accounts payable, as well as managing data. The position exhibits extensive knowledge of District requirements for invoice and/or payment processing.

ESSENTIAL PERFORMANCE RESPONSIBILITIES: The Senior Specialist, Accounts Payable (Accounting & Financial Reporting) shall carry out the performance responsibilities listed below: • Provide leadership, advise, and assist District accounts payable specialist, bookkeeper, budget keepers and other staff involved with financial record keeping and vendor payments. • Assist in maintaining and creating procedure documentation for processing invoices. • Train accounts payable staff on the protocols for invoice and payment processing. • Ensure that the processing of all invoices is completed properly. • Research and prepare reports and other requests for administrators and supervisors, ensuring reports reconcile to payments. • Assist with all inquiries pertaining to vendor invoices and or payment requests including requests for auditors. • Assume responsibility for invoice assignment based on the operational needs of the department. • Review and assign special reimbursement for invoice and payment processing. • Provide coding for vendor refund checks. • Assume duties of subordinate personnel, when required. • Possess comprehensive knowledge of School Board policies and the Chart of Accounts. • Possess and maintain thorough knowledge of construction retainage, release of leans, and tax information. • Follow up with District departments, government agencies and vendors to provide and/or request information related to invoice payments. • Monitor and reconcile balances due to vendors for external auditing firms. • Ensure proper recording of accounts payable daily. • Set up check runs and notify the Information & Technology Department. • Resolve billing and assist with discrepancies alongside vendors, schools, and departments to expedite payments and collections. • Maintain correspondence and disseminates follow-up and courtesy reminders to schools and departments regarding account(s) status. • Notify Treasurer's Office of dollar amount of check runs and dollar amount of all canceled payments. • Possess and maintain working knowledge of vendor files and vendor factoring for Internal Revenue Service. • Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment. • Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. • Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities. • Review current developments, literature and technical sources of information related to job responsibilities. Senior Specialist, Accounts Payable (Accounting & Financial Reporting) (cont.) SBBC: MM-116 2 • Ensure adherence to safety rules and procedures. • Follow federal and state laws, as well as School Board policies. • Perform other duties as assigned by the immediate supervisor, or designee.

MINIMUM QUALIFICATIONS & EXPERIENCE: • A standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program Education. • A minimum of five (5) years within the last seven (7) years of experience in an accounting environment and/or training in a field related to the title of the position. • Must have the ability to perform diversified duties which involve an intensive knowledge of the restrictive field, and to use judgment when analyzing facts and circumstances involved in the invoicing and payment process. • A working knowledge of accounting theory and practice. • Must be able to analyze data and make rational decisions based on facts. • Experience preparing and completing accurate accounting reports and statements of considerable complexity. • Experience maintaining complex records and preparing reports from such records, clerical procedures, and routine data processing. • Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE: • Bilingual skills.

SIGNIFICANT CONTACTS – frequency, contact, purpose, and desired end result: Frequently interacts with District staff to accurately process payments, verify, and reconcile invoices. PHYSICAL REQUIREMENTS: Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT: Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

EVALUATION: Performance will be evaluated in accordance with Board policy.

Pay Grade: GRADE 20 

Work Calendar: [247/248]

Shift Differential (If Applicable) -  / 

NOTE: New hires will be hired at the minimum of the assigned salary range

To review the salary schedules, please visit the following link: Salary Schedules